Approved with corrections 11-30-00
Corrected 12-4-00

library of california
Gold Coast Library Network
Ventura + Santa Barbara + San Luis Obispo
1st Network Council Meeting
1:00 - 3:00 p.m., Thursday, November 30, 2000
Souza Student Support Center
708 S. Miller Street, Santa Maria

For a map, go to http://www.co.santa-barbara.ca.us/training/souza.htm

Or see text directions below.

Agenda

1. CONVENER: David Dowell.
2. ADOPTION OF AGENDA
3. APPROVAL OF MINUTES OF October 19, 2000 Core Planning Group meeting. The minutes are posted at http://goldcoastlibraries.org/minutes/cpgmin10-19-00.htm.
   PLEASE READ THE MINUTES BEFORE YOU COME TO THE MEETING!
4. NETWORK CHAIR PRO-TEM - Elect a Network Chair to appoint nominations committee.
5. BOARD OF DIRECTORS
   1. Nominating committee -
      Suggested motions:
      1. Move to suspend the Bylaws requirement (Article 6, Section 5) requiring that the nomination committee be appointed at least 90 days before the election.
      2. Move to approve the schedule for nomination and elections:
         November 30, 2000 - name nominating committee and chair
         December 11, 2000 - nominating committee report due
         December 18, 2000 - ballots mailed
         January 18, 2001 - ballots returned
         January 31, 2001 - 1st Board meeting
      3. Move to confirm instructions to nominating committee.
6. NETWORK MEMBERSHIP APPLICATIONS UPDATE
   1. Library of California Board Meeting, November 9-10, 2000, Santa Clara (Pritchard/Segel)
      
      1. Budget allocation (January - June, 2001) $361,000
      2. 36 members approved by Library of California Board to date (VCCCD is being considered 1 member rather than 3 at this time). To see a list of charter members, click http://goldcoastlibraries.org/chartermembers.htm.
      3. Additional members can be added through December 31, 2000 - Nonprofit Support Center of Santa Barbara County and Saint John's Seminary and College applications faxed to Library of California.
      4. Presentation of plaques
         1. Region VII - "The Library of California Board proudly proclaims the Gold Coast Library Network as a Regional Library Network of the Library of California Pursuant to the California Education Code, Sections 18800 et seq., Presented this tenth day of November, Two Thousand, at Santa Clara, California"
         2. Dave Dowell - "The Library of California Board thanks David Dowell for his service as Chair of the Gold Coast Planning Group, Presented at Santa Clara, California, November 10, 2000" [signed James R. Dawe, President]
         3. Judith Segel - "The Library of California Board thanks Judith Segel for her service to the Gold Coast Core Planning Group, Presented at Santa Clara, California, November 10, 2000" [signed James R. Dawe, President]
         4. Handouts for your edification and enlightenment from the Library of California (to be distributed at the meeting):
            1. Fact sheet
            2. Press release, "Board approves seven districts for statewide libraries"
            3. Press release, "School libraries connect to electronic databases"
            4. Model press release, Gold Coast Library Network
7. INCORPORATION PROCESS
   1. Set date for meeting with lawyer (Sifuentes/Stough/Segel)
      1. Steps for incorporation from lawyer, Wil Freeman.
         1. File Articles of Incorporation.
         2. Submit California Application for Nonprofit Status to the Franchise Tax Board - this can take 3-6 months to be approved but is retroactive to the date the Articles of Incorporation are filed. This application should include:
            1. Bylaws
            2. Proposed budget showing income sources and expenses for the first year of operation
            3. Concise statement describing specific purposes for which the organization is being formed
            4. Longer statement describing in detail the programs and activities the organization will conduct and how it will accomplish its specific purposes
            5. Details of fundraising activity and each business enterprise in which the corporation plans to engage with other parties, if any
            6. Leases for property (such as offices, equipment or furniture), if any
            7. Samples of literature the corporation plans to distribute including fundraising advertisements
            8. Once the California Application is approved, file similar application with Internal Revenue Service.
8. STRUCTURAL ISSUES
   1. Bylaws - a copy of the Bylaws is located at http://goldcoastlibraries.org/legalmatter/bylaws10900.htm.
      1. 1) Community Colleges (Article 4, Section 2B2) http://goldcoastlibraries.org/legalmatter/bylaws10900.htm#coll.
         College District review (Condos-Tichauer) - the State Library is reviewing the issue of Community College Districts.
         Suggested motion: move to delete district and replace with college as follows: Article 4, Section 2B2. "Community Colleges. One representative from each College (the Library Department Chair, the Library Director or designee.)"
         Alternative 1: Defer consideration until Library of California has spoken to the issue.
         Alternative 2: Write letter to Library of California Board expressing our position.
      2. Other revisions?
         1. Annual Plan of Service - to see the Annual Plan of Service, click http://goldcoastlibraries.org/reg7fullplan.htm. Are major goals and objectives being met? How will major goals and objectives be met?
9. GRANTS
   1. Gale Biography Resource Center. A training schedule for Gale Biography Resource Center will be published next month. To see registration form and instructions, click http://goldcoastlibraries.org/galebiog.htm. To see the grant application, click http://goldcoastlibraries.org/online-database.htm.
   2. Cat-A-Link Gold. The contract is complete. To see the grant application, click http://goldcoastlibraries.org/link-libs.htm.
      1. Report from policy committee - to see draft of revised ILL policy, click http://goldcoastlibraries.org/ill-draft.htm.
   3. Videoconferencing. The host libraries have signed videoconferencing agreements. ISDN lines have been installed at all locations. Santa Maria and Ventura have PolyCom Viewstations. Verizon is working to get equipment for Paso from the vendor. To see the grant application, click http://goldcoastlibraries.org/video-conference.htm.
   4. Membership Promotion and Communications. A template for the web directory is being reviewed by the technical committee. They will report at the meeting. To see the grant application, click http://goldcoastlibraries.org/recruitment-grant.htm.
   5. Electronic Status Analysis. Proposals have been received and are being reviewed by the committee. Selected vendor will be announced at the Network Council meeting. The Library of California has extended the deadline to complete the project to April 30, 2001. To see the grant application, click http://goldcoastlibraries.org/analyze-status.htm.
10. NEWSBANK CONTRACT - NewsBank has extended the trial period to November 30, 2000. The sign-up form is available online at http://goldcoastlibraries.org/Newsbank_form.htm. To review trial schedule and sign-up information, click http://goldcoastlibraries.org/newsbank_trial.htm.