Video Conferencing Sites--Granted. Notified by phone 03/02/2000. Budget summary corrected to match narrative 3/19/200.
Regional Planning Group: ____ Region VII, Gold Coast Library Network________________
Contact Person (name and title):____David Dowell, President Total Interlibrary Exchange__
Address: ____4882 McGrath Street, Suite 230_______________________________________
____________Ventura, CA 93003-7721_____________________________________________
Phone: ( 805) 650-7733___________ FAX: (805) _642-9095______________________
Email: __[email protected]_________________________________________________________
Authorized Agent of the Regional Planning Group:
Name and Title: __Judith Segel, System Director, __
Black Gold Cooperative Library System ________
Signature of Agent:______________________________________________________________
Address: ________4882 Mcgrath Street, Ste 230_____________________________________
________________Ventura, CA 93003-7721_________________________________________
Phone: (805) _650-7733_____________ FAX: (805) ___642-9095_______________
Email: ______[email protected]_____________________________________________________
Please feel free to contact your regional liaison for assistance in preparing your responses. In addition, please feel free to contact Diana Paque, Director, Library of California at (916) 653-7183 or email at [email protected]. Return applications no later than 4 PM, Friday, January 21, 2000, to:
Diana Paque
California State Library
Library of California
P.O. Box 942837
Sacramento, CA 94237-0001
(Submit separate application for EACH project for which funds are requested)
1. Description of the Developmental Project or Program the planning region would like to be funded through supplemental Library of California funds.
Describe the proposed program or service in sufficient detail to explain what it is, describe what it does and what it can do for regional development, and provide any detail which is necessary to clarify and explain the program or project. Detail must be sufficient to support your budgeting and funding request.
Funds are being requested to research and install equipment for one videoconferencing site in each of the three participating counties in the Region VII Gold Coast Library Network: San Luis Obispo, Santa Barbara and Ventura. These sites will be used to facilitate and encourage the meeting and communication process of region participants by eliminating the distance and travel time required to meet with other members on a regular basis. Though some video conferencing equipment does exist in college and university libraries in the region, there is priority usage by the owning agencies for curriculum support and in some cases the libraries are prohibited from booking use by outside agencies.
These videoconferencing sites will make region activities more accessible to the wide variety of libraries who might be potential members, but are not able to participate if activities are far away from them. The equipment will also be available to provide training sessions to the membership in an economical and effective manner. During orientation and information sessions held within the Gold Coast Library Network’s region, training was identified by the participants as one of the services that would be most valuable. With videoconference training sessions held in each of the three counties, the number of member libraries able to avail themselves of the opportunities would be substantially increased.
What process did the Regional Planning Group follow to develop funding requests? What data, condition and/or needs assessment supports this request?
The Core Planning Group discussed regional needs as part of a brainstorming session during its regular meeting in December 1999. During discussion it was noted that some libraries cannot agree to participate in governance and other activities if participation requires significant travel time. The Core Planning Group repeatedly talked about the value of virtual meetings via videoconferencing during the past months. Videoconferences in lieu of face-to-face meetings are usually most enthusiastically endorsed by people who have traveled from the north to the south for a meeting. It can be a three-hour trip.
3. Libraries to participate in the proposed program or project
Specify the libraries and/or type of libraries to participate in this grant. If all libraries in the planning region will be participants or potential participants, specify that fact. Provide a brief rationale for why these libraries are and should be the proposed participants.
The libraries that are members of the Core Planning Group will initially be the primary participants in videoconference meetings for Region VII. When the network is established both the Network and the Council will participate. However, all members of Region VII will benefit when the videoconference equipment is used for training and continuing education.
Present members of the Core Planning group and their library type are listed below.
Allan Hancock College, Academic
Ballard School District, School
Black Gold Cooperative Library System, Public (Other)
Blanchard Community Library, Public
Buena High School, School
California Institute of the Arts, Academic
California Polytecnic State University, Academic
California State University -- Channel Islands, Academic
Carpinteria High School, School
Carpinteria Middle School, School
Cate School, School
Coast Union High School, School
College of the Canyons, Academic
Cornerstone Christian School, School
Cuesta College Library, Academic
Cuyama Valley School District, School
Cypress Elementary School, School
Dos Pueblos High School, School
Ernest Righetti High School, School
Fillmore Middle School, School
Krotona Library, Special
Lompoc Public Library, Public
Lucia Mar Unified School District, School
Manzanita Elementary School, School
Matilija Junior High School, School
Mesa Union School District, School
Mesa Verde Middle School, School
Naval Facilities Eng. Service Center, Special
Nordhoff High School, School
Norman R. Brekke Elementary School, School
Oxnard College, Academic
Oxnard Public Library, Public
Pacifica Graduate Institute, Special - Academic
Pleasant Valley School District, School
San Luis Obispo City/County Library, Public
San Marcos High School, School
Santa Barbara City College, Academic
Santa Barbara Museum of Natural History Library, Special
Santa Barbara Public Library, Public
Santa Margarita Elementary School, School
Santa Maria Bonita School District, School
Santa Maria Joint Union High School Dist., School
Santa Maria Public Library, Public
Santa Paula Elementary School District, School
Santa Susana High School, School
St. Johns Regional Medical Library, Special
St John’s Seminary/College, Academic
UC Santa Barbara, Academic
University Elementary, School
Ventura College, Academic
Ventura County Law Library, Special
Ventura County Library, Public
Ventura High School Library, School
Westmont College, Academic
Wildwood Elementary School, School
4. Impact of the proposed program or project on the development of the Regional Library Network
Describe how implementation of the proposed program or project enhances network development. What specifically does it add to the development of the network? Who does it serve? How does it encourage increased participation/membership? Should this program be funded, what are the requirements for keeping it going or delivering the service once this funding ceases? Include any further details on impacts that will assist in analyzing your application.
The provision of videoconferencing capabilities in the three counties of the Gold Coast Library Network would have substantial impact on the development of a strong network through broad member participation. Many of the smaller libraries have only one paid staff person and would not be able to take the time to participate fully in the region activities and governance without the provision of a local venue to access meetings and training.
With videoconferencing available the region would be able to provide:
· A means of participation
· A vehicle to educate, inform and interact with member libraries.
· A venue to provide training to the membership in an effective manner
· An opportunity to participate in the region activities.
5. Provide a timeline for the implementation of the project or program once funding is available.
July 1 – September 1 Investigate options and develop specifications for equipment and sites
July 1 – September 1 Develop meeting schedule and training opportunities
September 1 – November 1 Develop plan and install equipment
September 1 Advertise training and meeting schedule
November 1 Begin using equipment for meetings and training
Contract services must be included under Operations. Any administrative costs, such as fiscal fees, must be detailed and included under Operations. Equipment under $5,000 must be included in Operations; equipment over $5,000 per item must be included in Equipment.
|
Budget Summary: |
LoC (1) |
Other funds (2) |
In-kind (3) |
Total (4) |
|
a. Salaries & Benefits |
-0- |
-0- |
$11,000 |
$11,000 |
|
b. Operations |
$ 5,400 |
-0- |
$1,500 |
$6,900 |
|
c. Equipment |
$32,913 |
-0- |
-0- |
$32,913 |
|
d. Total |
$38,313 |
-0- |
$12,500 |
$50,813 |
Narrative detail: Include short narrative detail on the planned expenditure of funds. Provide detail on source of Other Funds and In-Kind.
a. Salaries & Benefits All In-kind $11,000
b. Operations -- LoC
Monthly charges for ISDN lines in three locations = $450 x 12 months $ 5,400
Monthly charges will be assumed within the regional budget after the region is officially established. Monthly rate does not include usage charges
Operations – In-kind: Rent, utilities, storage & handling at 3 sites $ 1,500
c. Equipment (more than $5,000/item) -- LoC
3 ISDN lines installed = $171 x 3 $ 513
1 PolyCom ViewStation 512 MP (or comparable unit) $14,000
to operate as “server” to network
2 PolyCom ViewStation 512 (or comparable units) $9,200 x 2 sites $18,400
to operate as linked sites in two other counties.
d. Total $50,813
The estimates provided in the attached budget are from a faxed quote from GTE for basic pricing for ISDN line installation and ongoing costs as well as cost quotes for a recent installation of videoconferencing equipment at Westmont College. Although there are most likely some cheaper and some more expensive alternatives to the Westmont installation, this mid-range quote provides basic costing guidelines from which to develop bid specifications and proceed with further investigation into equipment alternatives.
Return applications no later than 4 PM, Friday, January 21, 2000, to:
Diana Paque
California State Library
Library of California
P.O. Box 942837
Sacramento, CA 94237-0001