Electronic Status Analysis--Granted. Notified 03/02/2000.

 

Regional Planning Group:  Region VII  Gold Coast Library Network______________________

 

Contact Person (name and title):  David Dowell, President, Total Interlibrary Exchange

 

Address:  __________4882 McGrath Street, Suite 230_____________________________

 

___________________Ventura, CA 93003-7721___________________________________

 

Phone: (805) 650-7733_____                   FAX: (805) 642-9095________________

           

Email:  [email protected]________________________________________________________         

 

 

Authorized Agent of the Regional Planning Group:

 

Name and Title: ______Judith Segel, System Director_________________________________

 

Signature of Agent:______________________________________________________________

 

Address: __________4882 McGrath Street, Suite 230_____________________________

 

___________________Ventura, CA 93003-7721___________________________________

 

Phone: (805) 650-7733_____                   FAX: (805) 642-9095________________

           

Email:  [email protected]______________________________________________

 

Please feel free to contact your regional liaison for assistance in preparing your responses.  In addition, please feel free to contact Diana Paque, Director, Library of California at (916) 653-7183 or email at [email protected]. Return applications no later than 4 PM, Friday, January 21, 2000, to:         

Diana Paque

California State Library

Library of California

P.O. Box 942837

Sacramento, CA 94237-0001

 

(Submit separate application for EACH project for which funds are requested)

1.         Description of the Developmental Project or Program the planning region would like to be funded through supplemental Library of California funds.

Describe the proposed program or service in sufficient detail to explain what it is, describe what it does and what it can do for regional development, and provide any detail which is necessary to clarify and explain the program or project. Detail must be sufficient to support your budgeting and funding request.

 

Funds are being requested to analyze the electronic status and readiness of all Region VII libraries.  An automation consultant will be hired to conduct the study, analyze the results and publish a report with recommendations.  There are over 55 members of the Region VII Core Planning Group.  Some are fully automated and offer patrons full access to the wealth of electronic resources of modern society.  Others have an automated catalog in various states of standardization, in some cases with little or no connectivity to online reference resources and electronic databases.  The Gates Library Foundation initiative is having a profound effect on public libraries, as did the State of California’s InfoPeople Project.  Nevertheless, the readiness of libraries for multi-type library interconnection varies widely among the libraries.  Some Region VII libraries still operate manually for most library purposes even if the parent institution has provided electronic word processing and other computerized functions.  These libraries are addressed in a separate application for automation conversion grants to small libraries with valuable resource collections.

 

Establishing the electronic status and readiness of all libraries in Region VII is critical to the effective and realistic development of network services. 

 

NOTE: This grant application is an “advanced draft”.  The grant writing team was not able to develop it fully in time to meet the deadline because of prior commitments and illness.  Nevertheless we felt it was important to present information about this fundamental necessity in the region.

 

 

 

 

 

 

 

 

 

2.      What process did the Regional Planning Group follow to develop funding requests?  What data, condition and/or needs assessment supports this request?

 

The need to get a clear and accurate picture of the automation of the libraries in Region VII was a concern of the TIE Advisory Board at the outset of Library of California discussion.  The Region VII Core Planning Group has also been interested in getting the information and has discussed a number of possibilities at its meetings.  During the brainstorming session held, December 16, 1999, a grant writing team was appointed to develop an application for a project that would provide the fundament information about library automation and electronic readiness.

 

Process of gathering supporting data

• Survey in October
• Focus groups in November and January
• Comments and questions
• Informal brainstorming by Region VII Core Planning Group
• Solicit comments and ideas from individual librarians in region

 

 

Conditions supporting request

o       Lack of data regarding online and virtual library services in Region VII

o       Wide variations in the readiness of libraries in Region VII for participation in a virtual environment

 

 

3.                  Libraries to participate in the proposed program or project

           Specify the libraries and/or type of libraries to participate in this grant. If all libraries in the planning region will be participants or potential participants, specify that fact.  Provide a brief rationale for why these libraries are and should be the proposed participants.

 

 

It is anticipated that libraries that are members of the Core Planning group (or members of the Regional Network if it is established during the grant period) will be included in the analysis funded by this grant.  Additional libraries may participate by joining the Core Planning Group or the Network

 

 

 

 

 

 

 

 

Present members of the Core Planning group and their library type are listed below.

 

 

 

 

 

 

 

 

 

4.                  Impact of the proposed program or project on the development of the Regional Library Network           

Describe how implementation of the proposed program or project enhances network development.  What specifically does it add to the development of the network?  Who does it serve?  How does it encourage increased participation/membership?  Should this program be funded, what are the requirements for keeping it going or delivering the service once this funding ceases?  Include any further details on impacts that will assist in analyzing your application.

 

There is a strong need in Region VII to establish the baseline for connectivity if the “One library, 8,000 doors” purpose of the Library of California is to be achieved by the Gold Coast Library Network.

 

Specific Additions to the Network:

o       Broader network participation because of concrete data about the readiness of the Region for full partnership in the Library of California

o       Greater willingness to participate in resource sharing, both as a provider and as a recipient, because of better information about the readiness of other libraries.

o       The value of making the effort to be eligible and participate is more apparent when information about other libraries is readily available.

 

Who is served:

·        All types of libraries

·        Region VII planning and development through better knowledge and information

 

Encouragement to membership:

o       Region VII member libraries will be increasing aware that the Library of California is real and is happening.  They will not want to be left out.

 

After supplemental grant funding ceases

1)                  This project will be complete when the grant period ends.

2)                  It will not have to be repeated for a number of years.

3)                  The network plan for Region VII will use the information gathered under this grant during the next few years.

 

 

 

 

 

 

5.                  Provide a timeline for the implementation of the project or program once funding is available.

 

 

 

July 1                                       Start when funding is available

August                                      Select and hire consultant

September –December             Develop and distribute survey, collect and collate responses

Jan-February                            Analyze Results

March  2001                            Deliver Final report

 

6.      Proposed Budget

Contract services must be included under Operations.  Any administrative costs, such as fiscal fees, must be detailed and included under Operations.  Equipment under $5,000 must be included in Operations; equipment over $5,000 per item must be included in Equipment.

 

Budget Summary:	LoC        (1)	Other funds       (2)	In-kind       (3)	Total     (4)
a.  Salaries & Benefits	-0-		$15,000	$15,000
b.  Operations	$60,000			$60,000
c.  Equipment	-0-
d.  Total	$60,000	-0-	$15,000	$75,000

 

Narrative detail: Include short narrative detail on the planned expenditure of funds.  Provide detail on source of Other Funds and In-Kind.

a.       Salaries & Benefits                                                                                                                $15,000

All salaries are in-kind contributions: Staff time  for completing surveys at member libraries and released time spent by the Consultant Oversight Committee of 5 people.

b.      Operations                                                                                                                            $60,000

Funds to cover the cost of a contract for a consultant, auditing accounting costs and incidental office supplies and printing.

c.       Equipment (more than $5,000/item)                                                                                           -0-

          d.       Total                                                                                                                                $75,000

 

NOTE:  This grant needs further refinement.  The estimated Budget that has not yet been verified. 

 

Return applications no later than 4 PM, Friday, January 21, 2000, to:                

Diana Paque

California State Library

Library of California

P.O. Box 942837

Sacramento, CA 94237-0001