Planning Region VII

1.

CALL TO ORDER:  David Dowell

2.

ADOPTION OF AGENDA

ACTION

3.

APPROVAL OF MINUTES OF MARCH 23, 2000, recorded by Jeanne Callahan, posted 4-6-2000 on the Gold Coast Library Network Web Page http://goldcoastlibraries.org   Click Minutes.  PLEASE READ THE MINUTES BEFORE YOU COME TO THE MEETING!

ACTION

4.

Workshop offer:  Pacific – SW Medical Library Group has offered to do training of librarians on consumer health resources.  Is Region VII interested?  When?  (Spring 2001?  Later?)  Do you want to invite Heidi Sandstrom to do a presentation at a future Core Planning Group or Board of Directors meeting?

ACTION

5.

MEETING SCHEDULE FOR BALANCE OF 2000.

            The Region VII staff requests consideration of arranging the meeting date so preparation for Core Planning Group meetings is separated from preparation for Black Gold CLS, i.e., not always the fourth Thursday.  Suggested Action:  Move to adopt a schedule with the following dates (Thursdays at 1:00 p.m.)

                        July 20             (3^rd Thursday)

                        August 31         (5^th Thursday)

                        September 28   (4^th Thursday)

                        October 19      (3^rd Thursday)

                        November 16   (3^rd Thursday)   OR   November 30        (5^th Thursday)

                           [November 23, the 4^th Thursday, is Thanksgiving.]

                        December 21   (3^rd Thursday)

                           [The 4^th Thursday, December 28, is during Christmas week]

ACTION

6.

NOMINATION COMMITTEE

            Report results of election of interim officers.

            Install officers at this meeting.

REPORT

ACTION

7.

MEMBERSHIP FORMS

Applications have been returned.  A review meeting was held Thursday, 3-30-00.

REPORT

8.

            REQUIRED DOCUMENTS FOR NETWORK STATUS APPLICATION

            FOR THE LIBRARY OF CALIFORNIA BOARD (Due Early May)

                        i.          An organizational structure (Articles of Incorporation).

                                    To see the Articles of Incorporation, click:

                        http://goldcoastlibraries.org/art-incorp.htm"

                                    Have document but do not plan to send to Secretary of State

                                    until Library of California Board approves

                                    Network.  Move to approve Articles and forward

                                    To Library of California Board.

                        ii           Bylaws include geographical contiguity.  Have.  Move to

                                    approve.  Bylaws and forward to Library of California

                                    Board.

                                    To see Bylaws, click

                                    http://goldcoastlibraries.org/legalmatter/bylaws-may-oo.htm.

                        iii.         Membership policies.  Have.  Move to approve Membership

                                    policies and forward to Library of California Board.

                                    To see Membership Policies, click

                                    http://goldcoastlibraries.org/members/member-criteria.htm.

                        iv.         Annual Plan for services.  Move to approve Annual Plan for

                                    services and forward to Library of California Board.

                                    To see Annual Plan, click

                                    http://goldcoastlibraries.org/region7fullplan.htm.

·        Budget Summary.  Need.  Assign task.

·        Budget Narrative.  Need.  Assign task.

                        v.         A long-range plan of service.  Need.  Assign task.

·        Potential member libraries/institutions.  Have list.  Move to approve list used in grant application and forward to Library of California Board.

·        Results of needs assessment.  Have one-page Results Report.

·        Transition of services and funds from CLSA.  Needs more work.  Assign task.

·        Criteria functions.  Have asked Diana Paque for a definition.

·        Linkages with information agencies.  Needed:  definition of “information agency.”  Assign task.

·        Budget narrative.  Need.  Assign task.

·        Role of regional resource libraries.  Update from Sarah Pritchard.

            vi.         Endorsement of the plan by charter members, which include

                        at least 2 of the 4 types of libraries defined by the Library of

                        California.  Question:  How will we do this?

ACTION

ACTION

ACTION

ACTION

ACTION

ACTION

9.

NONPROFIT FORMATION

a.         Report of meetings 3-29-00 (Octavio Sifuentes and Staff) 4-4-00

            with Attorney Will Freeman.

b.         Establish procedures and responsible parties.

REPORT

ACTION

10.

GRANTS

a.         Publicity.  The Black Gold Administrative Council suggests the grants be

            publicized.  This could be a good vehicle for introducing Region VII to the

            public.

b.         Membership Promotion and Communications.

            Bring your suggestions for items needed in the directory and reports and

            categories for the web page model.

            To see the grant application, click

            http://goldcoastlibraries.org/recruitment-grant.htm

c.         Electronic Status Analysis.

            To see the grant application, click

            http://goldcoastlibraries.org/analyze-status.htm.

d.         Videoconferencing.

            To see the grant application, click

            http://goldcoastlibraries.org/video-conference.htm.

e.         Online Database.  This grant was revised and resubmitted.

            To see the revised grant application, click

            http://goldcoastlibraries.org/online-database.htm.

f.          Supplementary Planning Grant.  The supplementary

            planning grant application was submitted 3-30-2000.

            To see the grant application, click

            http://goldcoastlibraries.org/SupplPlngFnds3-00.htm.

SUGGESTION

REPORT

REPORT

REPORT

REPORT

REPORT

11.

LIBRARY OF CALIFORNIA BOARD MEETING IN SANTA BARBARA

Dates set as June 21 and 22.  We will sponsor afternoon tours and an evening reception at UCSB on Tuesday the 20^th.  The Black Gold System Advisory Board will host a supper at the Santa Barbara Museum of Natural History on the evening of Wednesday the 21^st.

UPDATE

12.

AGENDA BUILDING.  DATE for Next Meeting: 

Thursday, April 20, 2000, 1:00 p.m., Santa Barbara Main Library.

ACTION