library of california
Gold Coast Library Network
Ventura + Santa Barbara + San Luis Obispo
Board of Directors
Minutes
December 6, 2001

Presiding: John Murray, Chair

Attendees:
Present at this meeting:
Hiram Davis, Academic Libraries Representative
Bettie Day, Library User Representative
Marcia Frasier, Public Libraries Representative
Carol Keator, Vice Chair
Sarah Pritchard, Resource Libraries Representative
Annie Robb, Black Gold Cooperative Library System Representative
Terri Sheridan, Special Libraries Representative
Octavio Sifuentes, Finance Chair
Bill Stokes, School Libraries Representative
Bryan Thompson, Records and Correspondence Chair

Also present:
Judith Segel, Gold Coast Library Network Chief Executive
Mary Lou Kravetz, Gold Coast Library Network Program Manager

1. CALL TO ORDER - The meeting of the Network Board was convened at 10:40 a.m. on December 6, 2001 at the University Club in Santa Barbara.
2. ADOPTION OF AGENDA - Moved and seconded (Keator, Sifuentes) that the agenda be adopted with the following change: Delete 9 (GCLN redesigned website presented by developer Judy Swanson). Add in its place Proposal for 24/7 Services for Gold Coast Library Network.
3. APPROVAL OF MINUTES OF THE BOARD OF DIRECTORS MEETING
   October 25, 2001- Moved, seconded (Davis, Sheridan) and carried that the minutes be approved as written.
4. APPOINTMENT OF NOMINATING COMMITTEE - Murray asked how public representatives are selected. The Board responded that matters such as this are handled in a procedural document to the nominating committee. This year, the seats to be filled are vice-chair, academic library representative, and special libraries representative. Appointed to the nominating committee by Murray are Sifuentes, Davis, and Sheridan.
5. MEMBERSHIP COMMITTEE RECOMMENDATION FOR NEW MEMBER - Sheridan reported that four out of five of the membership committee members responded to the applications and recommended offering membership to Santa Barbara Graduate Institute. The committee also recommended denying membership to Santa Barbara Genealogical Society Library because the library does not meet the LoC membership criterion of having paid staff. It was suggested that Gold Coast ask for a formal opinion from the Library of California and advise the Santa Barbara Genealogical Society Library of our action. The Board agreed with Davis's suggestion that Gold Coast should consider some other kind of membership status, such as Affiliates. The Board could seek other funding to support libraries in the Affiliate category.
6. SCHOOL MEMBERSHIP CAMPAIGN Kravetz presented a letter and interviews conducted by Gold Coast's PR consultant, Joanne St. John. The Board questioned the direction of the work, and Kravetz explained the end goal was to create some case studies and focus on specific benefits to belong to GCLN and include in a mailing. Kravetz is to work with St John and report to the Executive Committee on this in January.

   Day reiterated that contacting the Coordinators of Curriculum Councils could be helpful. Other suggestions to encourage school membership included providing training to school librarians, going to the schools to make presentations, and offering stipends to attend summer workshops.

7. TRAINING AND TECHNICAL ASSISTANCE REPORT - Frasier reported that the committee is planning to offer a beginning HTML class at three locations on three dates in February and March. Gold Coast's Janice Webb and Ventura County Library's Mark Lager will team-teach the class.
8. COMMUNITY LIBRARY RESOURCE GUIDE - Pritchard reported that she, Sheridan, and Kravetz met with Michele Woodbridge from the Outreach Initiative office who suggested a few modifications to our proposal and that we increase the amount we were asking for. These changes were made, and the revised proposal was delivered to the UCSB Outreach Initiative office on November 23.
9. PROPOSAL FOR 24/7 SERVICES FOR GOLD COAST LIBRARY NETWORK Segel presented a proposal sent to Starrett Kreissman at Ventura County Library from MCLS to provide GCLN with 24/7 services. The price offered is $2,500 per month or $30,000 annually for access to 24/7 services by all GCLN members. Many questions were raised on pricing, services, and quality. It was decided that these questions should be forwarded to Starrett to obtain the answers from MCLS. A motion was made and carried (Pritchard, Davis) that the decision on whether to purchase this service be given to the Executive Committee since they meet in January and the Board will not be meeting until late February.
10. ANNUAL MEETING - March 28, 2002 - Segel suggested that a committee to assist Kravetz with the Annual Meeting would be greatly appreciated. Murray and Keator volunteered. A list of potential speakers was presented to the Board. Kravetz will work with the committee to decide on a speaker and the location.
11. MID-YEAR NETWORK REPORT TO LoC - Kravetz handed out a draft of the Mid-Year Network report for review asking Board members to read at their leisure and to send comments and suggestions to Kravetz by mail. The report is not due to LoC until January 11, 2002.
    
12. ANNUAL PLAN OF SERVICE AND BUDGET DIRECTION FOR FY 2002-2003 - Segel reported that we could expect up to a 15% reduction in the budget next year. LoC staff should have more information for the Regions at the next Regional Contacts' meeting at the end of January.
13. LOCATIONS FOR 2002 BOARD MEETINGS - The February 28, 2002 meeting will be at The University Club in Santa Barbara and the June 27, 2002 meeting will be at Cal Poly in San Luis Obispo. The Annual Meeting Committee will work on the location for that event.
14. PROGRAM MANAGER AND TECHNOLOGY LIBRARIAN REPORTS - Reports are self-explanatory. Program manager asked for approval from the board to mail info to all the elected officials in the three counties. The Board recommended that a list of the officials be compiled and board members select which officials each would personally sign letters to.

The meeting adjourned -at 12:40 p.m.

Minutes recorded by Mary Lou Kravetz

Signature of Approval:

John Murray, Chair

Bryan Thompson, Records & Correspondence Chair

Judith Segel, Chief Executive