Planning Region VII

1.

CALL TO ORDER:  David Dowell

2.

ADOPTION OF AGENDA

3.

APPROVAL OF MINUTES OF April 20, 2000, recorded by Jeanne Callahan, posted 5-??-2000 on the Gold Coast Library Network Web Page http://goldcoastlibraries.org.  Click Minutes.  PLEASE READ THE MINUTES BEFORE YOU COME TO THE MEETING!

4.

MEETING LOCATIONS FOR BALANCE OF 2000.     Thursdays at 1:00 p.m.

                  July 20                   (3^rd Thursday)  Tentative --Santa Susana HS, Simi Valley

                  August 31            (5^th Thursday)

                  September 28   (4^th Thursday)

                  October 19         (3^rd Thursday)

                  November 30   (5^th Thursday)

5.

NETWORK STATUS APPLICATION FOR THE LIBRARY OF CALIFORNIA BOARD

Our application was received at the State Library on May 10, 2000.  Diana Paque asked J. Segel to send copies of the membership applications after receiving the Application although she had earlier said not to send them.  The membership applications were mailed 5/12/2000 in overnight mail.  Next we should hear of the hour when our application will appear on the Library of California Board agenda.

Discussion:  Identify trigger points for creating the Network Board of Directors.

                  At what point do we elect, appoint, do something else?  Lay out the assumptions                   to see that we understand one another and are in agreement.

6.

GRANTS

a.              Publicity.  The Black Gold Administrative Council suggests the grants be                   publicized.  This could be a good vehicle for introducing Region VII to the public.

b.              Membership Promotion and Communications. –Judy Swanson and Paul                   Adalian, Cal Poly

                                    Bring your suggestions for items needed in the directory and reports and                                     categories for the web page model.

To see the grant application, click http://goldcoastlibraries.org/recruitment-grant.htm

c.              Electronic Status Analysis.

                  Please OFFER SOME CONSULTANT NAMES FOR THIS GRANT.

                  To see the grant application, click http://goldcoastlibraries.org/analyze-status.htm.

d.              Videoconferencing.

A virtual meeting is planned to begin implementation work on this grant.  An agreement between the host location and Region VII will be developed as well as minimum availability and support requirements.  To see the grant application, click      http://goldcoastlibraries.org/video-conference.htm.

e.              Online Database. 

                  The grant award letter and claim form for $238,850 was received 5/15/2000.

                  To see the revised grant application, click                   http://goldcoastlibraries.org/online-database.htm.

f.               Supplementary Planning Grant. 

                  The grant award letter and claim form for $19,800 was received 5/15/2000.

To see the grant application, click

http://goldcoastlibraries.org/SupplPlngFnds3-00.htm.

g.              Telecommunications Grant Application

The State Library has authorized about $2.2 million for telecommunications and authentication projects.  Our original grant to link the electronically ready libraries was reworked to fit the new form and resubmitted in time for the due date, 5/26.

To see the grant applications, click http://goldcoastlibraries.org/link-libs.htm

11.

LIBRARY OF CALIFORNIA BOARD MEETING IN SANTA BARBARA  June 21 and 22, 2000

Diana Paque told J. Segel we would have a “time certain” on the Library of California Board Agenda at which our Network Status Application will be discussed.  She will give us the exact time as soon as it is known.  She will also let us know how the Network Status Application will be handled by the Library of California Board’s committees.

Direction Needed? 

                  Do we want buttons, hats, t-shirts, or other visibility device for the Region VII                   supporters at the June Library of California Board meeting?

1.  Reception at UCSB Davison Library, Tuesday; June 20, 2000 – Sarah Pritchard

2.  Afternoon tours -- Tuesday . June 20, 2000, for the Library of Califorinia Board and                   State Library staff.

3.  The Black Gold System Advisory Board will host Supper at the Santa Barbara                   Museum of Natural History, Wednesday, June 21, 2000, 5:30 p.m. social hour;                   6:30 p.m. supper.

12.

AGENDA BUILDING for Next Meeting: 

Thursday, July 20, 2000, location as yet unknown.