Region VII, Library of California                   

              Gold Coast Library Network

 

          4882 McGrath Street  • Suite 230 Ventura, CA 93003  •  (805) 477-0390 phone • (805) 477-0521 fax     

              _______________________________________________________________________________________________

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Board of Directors

Minutes

June 27, 2002

Presiding:Carol Keator, Chair

Present at this meeting:

Bettie Day, Library User Representative

Starrett Kreissman, Public Libraries Representative

David Dowell, Vice Chair/Chair Elect

Terri Sheridan, Special Libraries Representative

Octavio Sifuentes, Finance Chair

Bill Stokes, School Libraries Representative

Leslie Bretall, Academic Libraries Representative

Bryan Thompson, Records and Correspondence Chair

Also present:

            Vincent Schmidt, Gold Coast Library Network Program Manager

            Judith Segel, Gold Coast Library Network  Executive Director

            Janice Webb, Gold Coast Library Network Technology Librarian

            Dr. Hiram Davis, Host

Not present:

Sarah Pritchard, Resource Libraries Representative

             Annie Robb, Black Gold Cooperative Library System Representative

  1. CALL TO ORDER – The meeting of the Network Board was convened at 10:35 a.m. on June 27, 2002, at the Albert Smith Alumni and Conference Center, California Polytechnic University, San Luis Obispo, CA.
  2. ADOPTION OF AGENDA –Moved, seconded (Kreissman/Sheridan) and carried that the agenda be adopted as written..
  1. APPROVAL OF MINUTES OF THE BOARD OF DIRECTORS MEETING-February28,2002

Moved,seconded (Sheridan/Day) and carried that the minutes be approved as written.

  1. BUDGET FY 2002-2003–

Budget worksheet reflecting the Executive Committee’s decision to maintain the structure of Network after the May revise was presented. Rent decreased because Gold Coast will give up office and consolidate in Black Gold office. 24/7 Reference will run to the end of next fiscal year. Training was reduced; options for free or inexpensive training will be explored. Explore marketing of videoconference equipment. The contract service fee is the amount Gold Coast pays to Black Gold for administrative support. Question raised about Cat-A-Link Gold funding. Amount is based on the May revise. Vote tabled until discussion of item 5.

  1. MANAGEMENT SERVICES AGREEMENT WITH BLACK GOLD--

a).Effect of reduced funding on services provided by Black Gold to Gold Coast discussed. b) Schedule 2 budget distributed and discussed. Moved, seconded (Sheridan/Bretall). Passed unanimously.

  1. BOARD OF DIRECTORS MEETING SCHEDULE--

Dates and locations discussed and set.

                        September 5,2002          Foster Library, Ventura

                        December 12, 2002        Santa Barbara Museum of Natural History

                        February 27, 2003          Santa Barbara Public Library

March 20, 2003              Museum of History and Art, Ventura-tentative (Kreissman to check).

Kreissman will look into the Museum of History and Art in Ventura for the Network Council Annual

Meeting on March 20, 2003. All board meetings will begin at 10:00 am.

  1. COMMITTEES

a) General discussion of committees

Volunteers for committee appointments have been requested. Keator and Schmidt will work on appointments, committee expectations, and plans.

b) No meeting schedule to approve. Due to budget constraints, there will be fewer meetings.

  1. MEMBERSHIP—

Sheridan on behalf of Membership committee recommends approval of Brooks Institute-Ventura as a participating library under Brooks Institute of Photography. Moved by Committee,  no second required and carried.

  1. BYLAWS—

No report. Committee has not met. Segel reported that Gold Coast Library Network needs to submit additional information including bylaws to the Federal government for approval of Gold Coast Library Network as nonprofit corporation.

  1. INTERLIBRARY LOAN POLICY—

Section VI should be clarified to specify that statistics can be provided only for Cat-A-Link Gold participants. Section VIII, no.2 should be reviewed by committee as not firm enough. Number 3, should have a time frame stated. The ILL committee will revise as appropriate for September Board meeting.

  1. WEBSITE—

a) No permissions were requested for photos of board members. Discussion of purpose of photos and decision made to remove photos from website.

b) Privacy Policy. Suggestion made to remove “personally identifiable” from sentence one in paragraph two.Take out Janice’s name in last line of first paragraph. Moved,seconded (Dowell/Kreissman). Adopted as revised.

It was suggested that staff check Gold Coast on Google.

  1. REPORTS

Personnel. Segel announced that Janice Webb is leaving on June 28,2002 to take a job with a law firm in La Jolla. Gold Coast will not advertise the position until there is a state budget. Schmidt will work full time until then and the Board will discuss again.

Grant Application—Gold Coast Library Network is a participant in a grant application by Dan Theobald entitled Videoconferencing Community of Practice (V-COP) to gather information about and develop helpful materials on videoconferencing.

Lunch break at 12:06 pm.

Reconvened at 12:28 pm.

a) 24/7 Reference

Work continues with Bonnefil on pull-down menus. Cal Arts is providing 24/7 answers on art-related questions.Bretall has attended workshop on becoming an answer provider. Schmidt will work on 24/7 publicity. Dowell said Cuesta College may be interested in 24/7.

b) Cat-A-Link Gold

Schmidt has been trained on Cat-A-Link Gold and will be contacting the libraries in the queue to bring them up on Cat-A-Link Gold.

c) Community Resource Project for Teachers

Schmidt reported Kravetz is still collecting data. Project will go to the printer in August for distribution in September.Discussion of how to get report into schools with security policies.

d) Training and Reference Interview videoconference scheduled for July 25 at the three Gold Coast Library Network facilities. Segel and Schmidt will promote to members.

e) Gold Coast Library Network Committees.

Membership committee has revised membership application. Revisions reported in membership committee minutes of March 25, 2002. Board approval not required.

f) Library of California Board and Regional Contacts meetings.

Segel and Schmidt attended the meetings where the budget was the primary discussion point. It was decided to fund Librarians Index to the Internet and the regional network structure. The ILL pilot program will be suspended but there is still CLSA funding available for eligible non-public libraries loaning to public libraries. The next Regional Contacts meeting is scheduled for July 16.

  1. OTHER SOURCES OF FUNDING.

Moved to the agenda for the September Gold Coast Library Network Board meeting.

  1. ADJOURNMENT Moved,seconded (Day/Thompson).

 

Minutes recorded by Janice Webb and Vincent Schmidt

 

                                                                                   

Carol Keator, Chair

                                                                                   

Bryan Thompson, Records & Correspondence Chair

                                                                                   

Judith Segel, Chief Executive

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