Region VII, Library of California

Gold Coast Library Network

4882 McGrath Street • Suite 230 Ventura, CA 93003 • (805) 477-0390 phone • (805) 477-0521 fax

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Board of Directors

Minutes

The University Club, Santa Barbara

February 28, 2002

Presiding: John Murray, Chair

Present at this meeting:

Bettie Day, Library User Representative

Marcia Frasier, Public Libraries Representative

Carol Keator, Vice Chair

Sarah Pritchard, Resource Libraries Representative

Terri Sheridan, Special Libraries Representative

Octavio Sifuentes, Finance Chair

Bill Stokes, School Libraries Representative

Also present:

Mary Lou Kravetz, Gold Coast Library Network Program Manager

Judith Segel, Gold Coast Library Network Chief Executive

Not present:

Hiram Davis, Academic Libraries Representative

Annie Robb, Black Gold Cooperative Library System Representative

Bryan Thompson, Records and Correspondence Chair

CALL TO ORDER – The meeting of the Network Board was convened at 10:34 a.m. on February 28, 2002 at the University Club, Santa Barbara.
ADOPTION OF AGENDA – The agenda was adopted with the following change: Add discussion of Bylaws under Item 9, Nominations and Elections.

APPROVAL OF MINUTES OF THE BOARD OF DIRECTORS MEETING December 6, 2001 – Moved, seconded (Keator/Pritchard) and carried that the minutes be approved as written.
FINANCIAL REPORT – Received with no comment.
MEMBERSHIP COMMITTEE New Member Recommendations - Sheridan reported that the Membership Committee recommends approval for the following applications: Bishop Garcia Diego High School, Peabody Charter School, Dunn School, and Coast Union High School. Moved, seconded (Sheridan, Sifuentes) and carried that the new applications be approved.
24/7 REFERENCE SERVICE - Segel reported that Gold Coast has a six-month trial for 24/7 Reference Service. The 24/7 Reference Service staff has been given contact information for each member library. The service is currently hosted on the Gold Coast and Black Gold web pages. Member libraries will receive information on how to host the site as well as updates via email from Gold Coast.
PLAN OF SERVICE FOR 2002-03 - The Plan of Service covers the six areas required by the Library of California legislation (Administration, Telecommunications Infrastructure, Regional Delivery, Training and Continuing Education, Information and Referrals, and Public Awareness). The Plan reflects the reduced budget LoC staff has proposed. The bare bones services include maintaining the administrative structure, including the telecommunication infrastructure for Cat-A-Link Gold, providing delivery service among member libraries, offering low-cost educational opportunities, offering 24/7 Reference Service, negotiating reduced costs for online databases, and as much public awareness effort as time and budget allow. Gold Coast will not offer free access to Gale Biography Reference Center in FY 2002-03.

(An offer received from Newsbank via the Library of California for local newspaper subscriptions at a reduced cost was unclear. More details will be sought and then emailed to members. This offer brought up the issue on how to handle charges when not all members participate. This may be an annual meeting issue.)

LONG-RANGE PLAN – A draft of the updated Long-Range Plan was presented. The plan has been reorganized to reflect the development of the Gold Coast committee structure and samples of reporting documents provided by the Library of California. Kravetz noted that planning for transition of CSLA into LoC will be included in the plan.
NOMINATIONS AND ELECTIONS – Sifuentes reported that Sheridan has accepted the nomination for Special Libraries Representative and Leslie Bretall has accepted the Academic Libraries Representative nomination. To date, Sifuentes has been unable to fill the Vice Chair/Chair Elect nomination. He is still trying to make contact with two possible candidates. Segel suggested that since Marcia Frasier, the Public Libraries representative is retiring in December that we include on our ballot a special election item for that position. Starrett Kreissman said that she would consider this nomination. Sifuentes will verify this with her. Moved, and seconded (Sifuentes, Keator) that the nominations be accepted as presented.

9a. BYLAWS – During the Nomination process, as well as over the past year, questions about the

Bylaws have come up. It was decided that the Bylaw Committee, Sifuentes (Chair) and Board

Members Thompson and Pritchard (volunteering to help) will review the issues and make

recommendations to the Board during the coming year.

The issues to be reviewed are: (1) Should there be a provision for the position of immediate past president? (2) For vacancies, should the Board be able to fill a vacated position instead of having to call a special election? (3) Should there be an alternating type of college library representative sitting in the Academic Libraries representative position? (Discussion among Board members leaned toward making this a policy issue instead of bylaw change). (4) Consider annotating some of the references to the Brown Act with the actual text as footnotes or appendix. (5) Create the Associate Member category of membership.

ANNUAL MEETING – Board reviewed the draft invitation to annual meeting. Kravetz reported that the invitation would be mailed in the next few days. The meeting will be held at the El Presidio Chapel. Featured speaker will be Rich Wiggins, Michigan State University, speaking about the Internet, followed by lunch at El Paseo and tours of the Mission Archives, El Presidio, and the Santa Barbara Historical Society Library. Approximately 100 invitations will be sent to members, committee members, and a few friends of Gold Coast.
UCSB GRANT FOR COMMUNITY RESOURCE GUIDE – Sarah Pritchard reported that the money for the project is now in her library budget. The process is in motion to get the money transferred to Gold Coast. Kravetz reported that the project coordinator, Linda Miller, will start working tomorrow at the Gold Coast Ventura office.
DISASTER PREPAREDNESS WORKSHOP – Kravetz reported that Gold Coast is hosting a disaster preparedness workshop funded through a LSTA grant. The first of two meetings will be held in the Ventura County Library on May 2.
LOC BOARD MEETING SUMMARY – FEBRUARY 20-22, 2002 – The LoC Board did not have a quorum. Actions were taken, but cannot be approved formally until the Board’s next meeting in May. The Board decided that the withholding be increased to 50% on the Interlibrary Loan Pilot Program. The Board recommended a preliminary budget for 2002/03 that provides the regions with a little less than 15% reduction in the annual budget. LoC staff was asked to work on the planning for the transition of CSLA into the Library of California.
PROGRAM MANAGER AND TECHNOLOGY LIBRARY REPORTS - Kravetz reported that Technology Librarian Janice Webb has been doing an excellent job both with the Cat-A-Link-Gold program, providing setup and training for participating members. She also successfully taught a class in HTML to member libraries recently.
REGIONAL CONTACTS MEETING – JANUARY 29, 2002 – Segel and Kravetz attended this meeting in Oakland. The LoC budget for this year will not be reduced because of the State budget shortfall, and the 15% decrease for next year was reiterated.
COMMITTEE REPORTS – Day reported that the ILL Committee will be meeting at Cal Poly on March 14. The Membership Committee will be meeting on March 25 to revise our membership application. The Technology Committee is hosting three classes on HTML in February and March taught by Technology Librarian Janice Webb and Ventura County Library’s Mark Lager.

Minutes recorded by Mary Lou Kravetz

John Murray, Chair

Bryan Thompson, Records & Correspondence Chair

Judith Segel, Chief Executive

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