MINUTES

1. The meeting was called to order at 1:15 p.m., July 20, 2000 at Westmont College, Voskuyl Library, by David Dowell, President. Diana Paque, Director of the Library of California and Bessie Condos Tichauer, Region VII Liaison were introduced.

2. ADOPTION OF AGENDA

The Agenda of the Gold Coast Library Network, Region VII, Library of California for July 20, 2000 was accepted by acclamation.

3. The Minutes of May 25, 2000 were accepted as written.

RECEIVE AND FILE – Letter from James Dawe

David Dowell mentioned two letters sent by James Dawe. One was a thank-you for the LoC reception in Santa Barbara and for our remarks at that meeting. The other letter responded to David's concerns about LoC funding for our region. These concerns will be addressed at the LoC meeting in August.

4. MEETING LOCATIONS FOR BALANCE OF 2000. Thursdays at 1:00 p.m.

August 31, 2000 (5th Thursday) U C Santa Barbara

September 28, 2000 (4th Thursday) Santa Barbara Public Library

October 19, 2000 (3rd Thursday) (still to be decided)

November 30, 2000 (5th Thursday) Souza Center, Santa Maria

No December meeting

The Board approved the November 30, 2000 meeting at Sauza Center, 708 South Miller Street, Santa Maria and decided to postpone further action on future meetings until after the Library of California Board meeting in Irvine on August 16-18, 2000.

5. NETWORK STATUS APPLICATION FOR GOLD COAST LIBRARY NETWORK

a. Review June Library of California Board meeting results.

Bessie Condos Tichauer thanked the members for the attendance, reception and participation in the activities of the Board.

Important discussion points from Santa Barbara, LoC Board Meeting:

§ How and when to implement the regional networks?

§ How to spend what money there is – give administrative help; pay for shared databases; support those small special libraries that are not yet able to connect.

§ Should all regions join at the same time?

§ Importance of statewide public recognition of LoC and what it offers

Sarah Pritchard commented on the attention paid by the Board to those attending from different regions and was surprised at some of the regional librarian's comments. Diana Paque said much of what the Board heard from visitors was new to them; giving them new things to think about and would result in more things happening more quickly. Judith Segel said she has copies of the LoC Meeting results. They are not yet posted on

the web site.

Gold Coast Library Network's Application discussion points

§ John Murray suggested it might have been good to use our actual application as a test case - to see what regulations are in place and what laws we must consider.

§ Diana Paque said (on remaining in planning stage) that Section 18860 (?) of the State Code on "promotional services" states that services can be offered to members in the planning stages.

§ Bessie Condos Tichauer proposed that an email be sent out to clarify the issue of funding.

§ Judith Segel voiced her concern that the Public Libraries in GCLN could not make the July 28, 2000 application deadline. Diana Paque suggested that LoC Board could approve our application in August and approve additional members in November as charter members. For the LoC Board November Agenda, packets are due September 22, 2000 and applications are due October 20, 2000. Diana Paque agreed to put the question of accepting charter memberships at the November LoC Board meeting on August LoC Board meeting agenda before Region VII's Network Membership Application in the Agenda. If question of added membership is not passed, Region VII can withdraw its request for network membership status.

b. Bylaws Revisions

Moved by Committee, requiring no second, to adopt the revised Bylaws from which the language questioned by the State Library has been removed.

c. Discuss options for action by Region VII.

Discussed under Item 5a.

d. Update on College of the Canyons and Cal Arts memberships

Both the application of College of the Canyons and letter requesting membership in Region VII not Region IV, has been received. California Institute of the Arts' Membership Application was received at this meeting. The letter regarding Region VII in lieu of Region IV will come by July 28, 2000. David Dowell noted that members from other regions do not change region borders.

e. Update on Public Library Status.

See Item #5a.

GRANTS

a. Membership Promotion and Communications

Paul Adalian, Cal Poly, and Todd Peterson, the graphic artist gave a presentation on the Gold Coast Library Network logo. The majority in attendance liked the design with the

wave, but asked Todd Peterson to refine the wave to look more "wave" and less "fin". The members discussed the web directory and uses for the logo at member libraries and recommended that the "types of Libraries" not be elaborated.

b. Online Database.

Region VII libraries are in process of adding this resource to their systems. So far, there were 6 requests for the Gale Database. Judith Segel is working with James Knight at Gale concerning the database. She said that onsite access comes first, then remote, off-site patrons. It is important to give a range of IP addresses to cover a site with several locations, such as a campus.

c. Videoconferencing.

Agreements between the host locations and Region VII are being executed. Sites selected by the committee are Paso Robles Public Library, Santa Maria Public Library and one in Ventura. John Murray and Patty Allaback are the Video Conferencing Grant committee members. Judith Segel expects action on this in August. John Murray suggested that there should be training for the video-conferencing equipment and then we might install ISDN lines in a number of places.

d. Electronic Status Analysis.

Sarah Pritchard suggested Joe Ford, based in Seattle, as a consultant. Judith Segel said that Black Gold had used his services.

f. Telecommunications Grant Application

The grant award for Cat-A-Link Gold, the Region VII Virtual Catalog has been received. The award letter authorized $506,000. It disallowed $34,000 in peripheral equipment. Check www.nbcls.org to see SuperSearch example. This project will facilitate network-wide circulation, direct patron borrowing and interlibrary loan. The lending and borrowing process is complex and local borrowing rules handling of fees, a patron authentication system needs to be agreed upon.

Policy Committee: Recruitment Committee:

John Murray, Westmont Bryan Thompson

David Dowell, Cuesta College Mark Lager

Marylana Gates, UCSB

Leslie Bretall, College of the Canyons

Irene Olson, Santa Barbara Public Library

7. NEWSBANK CONTRACT

Gold Coast Library Network approved showing interest in this project. There is a 25% discount on L.A. Times, Orange Co Register and Noticias en Español. Subscriptions are for 18 months

8. AGENDA BUILDING for Next Meeting:

Thursday, August 31, 2000 – UCSB

ADJOURN at 3:15 p.m.

Minutes prepared by Susan Niehaus from notes by Octavio Sifuentes, Patty Allaback and Judith Segel.