MINUTES

MAY 25, 2000

CHAIR: David Dowell Cuesta College

SPECIAL GUEST: Judy Swanson, Paul Adalien Cal Poly

ATTENDEES: Patricia Allaback Cate School

Delois Flowers Oxnard College

Marcia Frasier Santa Maria Public Library

Carol Keator Santa Barbara Public Library

John Murray Westmont College

Sarah Pritchard UC Santa Barbara

Judith Segel Black Gold Cooperative Library System

Bryan Thompson Naval Facilities Engineering Service Center

Jon Trumbull Ernest Righetti High School

1. CALL TO ORDER

1:05 p.m. by David Dowell, Presiding, at Ernest Righetti High School

2. ADOPTION OF AGENDA

The Agenda was adopted as printed.

3. APPROVAL OF MINUTES OF APRIL 20, 2000

The Minutes were approved as posted on the Region VII web page

4. HANDOUTS

The following items were handed out at various times during the meeting:

Cuesta College Application for Admission

Cuesta College Course Description

Web Directory Project Sample

Web Directory Project List Offline.

5. MEETING SCHEDULE FOR BALANCE OF 2000

It was commented that meetings are better attended if held in a centralized location such as Santa Barbara and/or Goleta. It was agreed that meeting times should remain as they stand until more is known regarding Network status. The meeting schedule is as follows (Thursdays at 1:00 p.m.) at the following locations:

July 20, 2000 Westmont College

August 31, 2000 U C Santa Barbara

September 28, 2000 Santa Barbara Public Library

October 19, 2000 (still to be decided)

November 30, 2000 (still to be decided)

No December meeting

6. NETWORK STATUS APPLICATION FOR THE LIBRARY OF CALIFORNIA BOARD

Judith Segel was notified that regional boundaries cannot be changed. College of the Canyons and Cal Poly must petition to join our Region. Status of Thousand Oaks was questioned. David Dowell will get in touch with Diana Paque to get more details. All application materials should be forwarded not later than June 5, 2000. The Core Planning Group delayed establishing trigger points for the Network Board until the Library of California Board Meeting in June. The CPG will seek more information about the reasons the budget change proposal for $9 million was unsuccessful. Carol Keator or another CLA member will inquire of Mike Dillon, the California lobbyist.

7. GRANTS

a. Publicity. David Dowell will draft a letter publicizing the Library of California grant projects to go to librarians, principals and directors.

b .Membership Promotion and Communications. – Judy Swanson and Paul Adalian, Cal Poly. Laurel Prysiazny Automation Manager is Region VII fiscal agent liaison with Cal Poly and this grant. A sample Web page and list of possible fields were distributed. Sarah Pritchard suggested that more categories were needed in “type of library” field. She suggested drop-down boxes be used. Site needs to browse to all libraries. Color-coding to type of library was suggested. It was noted that the Web directory and Web pages must acknowledge Gold Coast Library Network and the Library of California as sponsorship. A sample will be posted on the Web for comments and suggestions before page is finalized; modifications and ideas need to be given to Judy and Paul by June 30, 2000. Judith Segel gave the go ahead to make necessary purchases of server hardware, etc., as soon as possible but before June 30, 2000.

c Electronic Status Analysis. Joe Ford, Liz Bishoff and Diane Mayo have been suggested as consultants. Dick Boss was also suggested, however may not be cost effective.

d.Videoconferencing. This equipment is expected to be compatible with the State Library Rural Initiative project. Judith Segel noted that a committee on locations is needed to determine library requirements for protection of hardware, scheduling, storage and upkeep. It was noted that evaluation of the project was important. An agreement between the host location and RegionVII will be developed with minimum availability and support requirements.

e Online Database. The Gale Group is working on getting the Biography Database available as soon as possible

f.Supplementary Planning Grant. David Dowell noted that we did receive money for this grant. ($19,800)

g.Telecommunications Grant Application. Moved, seconded (Pritchard/ Trumball) and carried to approve revised linking grant application for $540,930 to be sent by 5/26/00.

8. LIBRARY OF CALIFORNIA BOARD METTING IN SANTA BARBARA. Attendees were in agreement that those of us who will be attending would wear identifying buttons saying Gold Coast Library Network. The Core Planning Group agreed that Network Status must be accompanied by Network funding. This is the Region VII position to be conveyed to the Library of California board meeting in June.

9. AGENDA BUILDING for next meeting:

Thursday, July 20, 2000 at Westmont College.

ADJOURN at 3:20 p.m. Recorded by Colette Berwick