MINUTES

1.

CALL TO ORDER

David Dowell, President, called the meeting to order at 1:07pm at the Santa Barbara Botanic Garden.  Thanks were given to Laurie Hannah for providing the facility.  Terri Sheridan announced that the Santa Barbara Historical Society, Santa Barbara Museum of Natural History and the Santa Barbara Botanic Garden received LSTA funding for a retrospective conversion; they are still looking for an additional $30k to automate – to get local access to records and to have a website of resources about the central coast.

2.

ADOPTION OF AGENDA

The LSTA grant item was added to the agenda.

3.

APPROVAL OF MINUTES OF September 28, 2000

Moved/seconded (Kreissman/Sifuentes) and carried to amend the minutes by deleting the conversational comment about an LSTA grant, last line of item 5e.

4.

GRANTS

a.

Gale Biography Resource Online

Ventura College has adopted and is using Gale Biography to a great extent and with great success.

What is the pricing structure for Gale Biography next year?  It will be at least 10% below what the libraries are currently paying dependent upon which library it is.  We don’t know what the budget will be for subsidizing Gale Biography next year.  This will become clearer after the statewide Board meeting in November.

b.

Cat-A-Link Gold

   1.

Policy committee report

Leslie Bretall reported on the two policy committee meetings that have been held since the last CPG meeting.  Minutes from these meetings are available upon request.

2.

Demo

The information in the demo was very useful

Board issues – Set parameters for participation in Cat-A-Link Gold; determine what can be done by the Region to get retrospective conversion libraries up to speed and able to participate.

c.

Videoconferencing

The equipment for Paso was delivered on Tuesday October 17, 2000 and Santa Maria will have phone lines on the 23^rd of October; there was no report from Ventura yet.  [Editor’s note:  ISDN lines were installed at all 3 locations by October 25, 2000.]

d.

Membership Promotion and Communications

Paul Adalian sent an email addressing the issues of copyright and updating of information raised at the last CPG meeting.  He said he would include any notices if we write them and give him the text.  He understands that GCLN has the final say on template design and information; he expects us to be ready by December.  Janice will post Paul’s email to the GCLN website and provide the URL to attendees of this meeting and will look into setting up a demonstration of the products.

Statements about who bears responsibility for content are being developed.

e.

Electronic Status Analysis

More clarity and detail has been added to the request for proposal (RFP) following review of the draft by John Murray and Sarah Pritchard.  The RFP will be sent to vendors next week and gives them until mid-November to respond.   We will publish the RFP to the Gold Coast website as an attempt to broaden the list of vendors.

5.

NEWSBANK CONTRACT

If libraries are interested in getting the special discount, they need to be authorized by Gold Coast to participate.  Then, they negotiate their own contract with NewsBank.  If a library already has NewsBank, it will get credit for its current arrangement.  David explained that the reasoning behind the group discount is that Gold Coast Library Network is billed by NewsBank and then Gold Coast Library Network bills its own libraries; NewsBank gets economies of scale.

6.

NETWORK APPLICATIONS MEMBERSHIP UPDATE

a.

Each library in the Ventura Community College District applied individually and was submitted to Library of California as a separate entity.  David Dowell got advice from Diana Paque on how to submit them.

b.

Janice Webb reported on the membership applications since the last CPG meeting. 

Diana Paque’s memo to David Dowell regarding the October 6th meeting was discussed.  The Library of California Board will establish a deadline for charter membership, perhaps until December 31^st of this year.  The first year’s fiscal period is January – June of next year.

There will be 35 charter members if we get no more applications before the 20^th of October.  Our total number is estimated to be 60; we have some pending that we haven’t heard from yet.

PUBLIC RELATIONS FOR MEMBERSHIPS

John Murray noted that there is some urgency with getting the public schools.  CalLit had a letter from Barbara Jeffries encouraging all public schools to check in with their Region.  Others are being encouraged through other avenues as well.

Clyde Hofflund of Ventura High School thought he had to attend meetings every month in order to participate in the Network.

Per Patty Allaback, Linda Mier of Santa Barbara High School pointed out that school librarians cannot attend meetings until after 3pm; she said that we need to consider the different libraries and their ability to have library coverage in order to attend meetings.

There are two audiences for publicity to school libraries:  educators (i.e. administrators and librarians) and parents.  News notes need to be geared toward the different audiences.

7.

REGIONAL CONTACTS MEETING October 5, 2000 IN SACRAMENTO

David gave a report of the October 5th meeting.  State Library staff and Board met on the 6^th.  State fiscal watch dogs felt the first $5M to the Regions was not being spent rapidly enough so they did not increase this funding for the following period.  On October 5th, the Regional contacts group agreed that the money available should be divided evenly among the seven Regions.  This is money that is designed to prime the pump for start up of Regions.  The areas discussed were delivery, reference, telecomm, training and administration.  Staffing was discussed. 

How can we make sure state-funded library service does not deteriorate?  The Governor’s message in January is the key to funding of the libraries.

8.

TRANSITION FROM CPG TO NETWORK COUNCIL AND GOLD COAST LIBRARY NETWORK BOARD OF DIRECTORS

a.

1.

A list of Board of Directors’ actions required in the Bylaws were linked to the agenda; the list of actions was read at the meeting.

2.

Nominating committee instructions (see agenda for link) were read at the meeting.

3.

A draft ballot was circulated at the meeting.

4.

Library User Network Council Appointment – A letter encouraging libraries to appoint a library user for each library type was read at meeting.

There were no objections to these documents.

b.

Agreement with Black Gold

A draft agreement was distributed at the meeting.  Attachment A listing services to be provided was read at the meeting.  Under the draft agreement, the Executive Director would have duties unrelated to Gold Coast but all other staff would solely support Gold Coast.  Staff would be hired as Black Gold employees because that is a quick way to get startup staff for Gold Coast.

Grant monies are over and above the budget on Attachment A.  Attachment A will be revised to include the planning grants.

Comments from CPG group regarding the Agreement should be sent to [email protected].  The delivery costs in the budget are for non-public library delivery.  It supplements the amount already in place for public library delivery.  Delivery may be contracted through an outside agency.

9.

INCORPORATION PROCESS

Octavio Sifuentes solicited help from CPG on the Bylaws because Brian Thompson cannot perform this duty at this time.  He will ask Tom Stough of Oxnard College if he will assist in Brian’s place.  O. Sifuentes, J. Segel, and, possibly, T. Stough will meet next week to discuss the incorporation process.

10.

a.

Resource libraries

Sarah Pritchard sent a written report about the Resource Libraries meeting.  Resource libraries will meet again; they are broadening the definitions to include those who provide the services to the community and not just the libraries with the big collections.

b.

Planning grants

The Core Planning Group noted that grant deadlines are not very flexible.  It is very important to spend and encumber this money in accordance with the grants.

11.

FINAL OPERATIONS OF CPG – Nothing to report.

12.

NEXT AGENDA

The items listed for the 1^st Network Council meeting will be placed on the agenda.  In addition, an historical overview will be presented at the meeting as there will be many new faces at the meeting.

ADJOURN at 2:55 p.m.

Recorded by Janice Webb.